FixReminder is maintenance scheduling for small landlords. Set up recurring tasks once, get email reminders before anything is due, and stop tracking this stuff in your head.
No credit card. 1 property, 10 tasks, free forever.
Properties
3
Active Tasks
12
Completed (30d)
8
Last year I got an HVAC service call for $380. The tech showed me the filter. It had been clogged for six months. A $14 part, ignored because I didn't have a system.
That's how maintenance slips. Not because you don't care. Because you're busy, and routine tasks don't announce themselves until they're already a problem.
Spreadsheets don't send reminders. Google Calendar has no structure. Property management platforms built for 200-unit operations are overkill for someone with two rentals.
FixReminder fills that gap.
Add one property or five. Name them, add units, and you're ready to start.
HVAC filters every three months. Smoke detectors every year. Gutters every six months. Set how often they repeat and assign them to a property.
You get an email before each task is due. If something goes overdue, you get a daily reminder until it's marked complete. Nothing falls through.
Set an HVAC filter reminder for every 90 days and it fires every 90 days. No re-entering. No copying events in Google Calendar. Tasks repeat automatically until you turn them off.
You get a reminder before each task is due, enough time to actually do something about it. If a task goes overdue, you get a daily nudge until it's marked complete.
Every completed task is logged with the date. If a tenant questions when the smoke detectors were last tested, or an inspector asks about your HVAC maintenance, you have a record.
Add your property, pick from task templates or create your own, and you're done. This is not a full property management platform. It does one thing and does it well.
| FixReminder | Spreadsheet + Calendar | Full PM Software | |
|---|---|---|---|
| Recurring reminders | Yes | Manual | Yes |
| Per-property history | Yes | Maybe | Yes |
| Overdue escalation | Yes | No | Yes |
| Setup time | 5 minutes | Hours | Days |
| Price (1-5 units) | Free - $9/mo | Free | $55+/mo |
| Built for small landlords | Yes | Not really | No |
Most landlords with 1-3 properties use the free plan for months. You don't need to upgrade until you have more units or want SMS reminders.
For landlords just getting started
Need more? See all plans including Pro-50 and Business
One avoided HVAC service call pays for three years of Pro-5. That's the math.
I own a couple of rental properties. I tried tracking maintenance in a spreadsheet. I tried calendar reminders. I tried a notes app. None of it stuck because none of it reminded me when to do things.
Then I got a $380 HVAC service call for a filter that should have been replaced months earlier.
I looked for a simple tool that would just send me reminders. Everything I found was either a full property management platform with features I didn't need or a generic to-do app with no maintenance logic. So I built FixReminder.
It does one thing: keeps routine maintenance from falling through the cracks. For landlords who have a day job and 1-5 properties, that's the whole job.
The free plan was built for exactly that. One property, ten tasks, email reminders. No card required. Add your property, set up three recurring tasks, and see if it's useful. Takes about five minutes.
Calendar reminders have no structure. No per-property organization, no recurring maintenance logic, no completion history, and no overdue tracking. When you miss something in Google Calendar, you find out when the tech shows up. FixReminder keeps a log of everything. You always know what's overdue, what's coming up, and when each task was last done.
Most people are fully set up in under five minutes. Add property, add three tasks, done. You don't need to set up everything on day one. Add tasks as you think of them.
Anything that repeats: HVAC filter changes, smoke detector tests, CO detector tests, gutter cleaning, pest control, water heater flushes, lawn care, roof inspections, lease renewals. If you can name it and give it a schedule, it goes in FixReminder.
One avoided service call, even a minor one, pays for a year of Pro-5. A forgotten HVAC filter leads to a service call that costs $300-$400. The math works in year one.
Overdue tasks trigger daily reminder emails until you mark them complete. You can also see all overdue tasks in your dashboard at a glance. The overdue list never silently grows.
Add your first property free. Set up a few recurring tasks. See what's already overdue. No card required.
Free plan: 1 property, 10 tasks, email reminders. Upgrade anytime.
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