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maintenance scheduling for landlords

A $14 filter
becomes a
$380 service call.

§ 01

Recurring tasks, pre-due email reminders, and a permanent record per property. Set up in five minutes. Runs itself after that.

No card · 1 property · 10 tasks · free, permanent
01email reminder
reminders@fixreminder.comtue 08:00
Subject

HVAC filter due in 3 days at 412 Maple St.

Property
412 Maple St · Unit A
Task
Replace HVAC filter (16×25×1)
Cycle
every 90 days
Last done
Jan 24, 2026
Mark completeSnooze 7d
Prevented: $380
Fig. 02 · the math§ 02

One forgotten task pays for three years of software.

02.Awithout

$1,420

reactive annual spend
HVAC service call$380
Water heater flush$240
Gutter repair$520
Pest treatment$280
02.Bwith FixReminder

$108

scheduled annual spend
HVAC filters (4×)$56
WH flush (DIY)$0
Gutters (scheduled)$40
Pest prevention$12
annual savings+$1,312Pro-5 = $90/yr
Fig. 03 · cycle§ 03

Set the cycle once. Reminders arrive forever.

03annual view · 412 maple st
J
F
M
A
M
J
J
A
S
O
N
D

HVAC filter

every 90d

Smoke detectors

annual

Gutter cleaning

bi-annual

Water heater

annual

Pest prevention

quarterly
Fig. 04 · the system§ 04
04.Arecurrence

Tasks that actually repeat.

Set every 90 days, it fires every 90 days. From completion date. No drift, no re-entering.

04.Bescalation

Overdue gets louder.

Pre-due nudge. Due-date reminder. Daily until done. The overdue list never silently grows.

04.Carchive

Permanent record.

Every completed task, logged with date and note. Tenants, inspectors, or buyers ask — you have the answer.

04.Dsetup

Five minutes.

Add property. Pick templates. Done. Not property management software. One thing, done well.

Fig. 05 · pricing§ 05

Four plans. No seat fees.

01

Free

1 property
$0/mo
  • +10 active tasks
  • +email reminders
  • +completion history
Start free
recommended02

Pro-5

up to 5 units
$9/mo
  • +unlimited tasks
  • +task templates
  • +priority support
Start 7d trial
03

Pro-20

up to 20 units
$19/mo
  • +SMS reminders
  • +tenant requests
  • +vendor contacts
Start 7d trial
04

Pro-50

up to 50 units
$39/mo
  • +landlord CRM
  • +scheduled emails
  • +calendar sync
Start 7d trial

One avoided HVAC call pays for three years of Pro-5.

Fig. 06 · common questions§ 06

Common questions.

Q01I only have one property. Do I need this?

The free plan was built for exactly that. One property, ten tasks, email reminders. No card required. Add your property, set up three recurring tasks, and see if it's useful. Takes about five minutes.

Q02How is this different from Google Calendar reminders?

Calendar reminders have no structure. No per-property organization, no recurring maintenance logic, no completion history, and no overdue tracking. FixReminder keeps a log of everything.

Q03How long does setup take?

Most people are fully set up in under five minutes. Add property, add three tasks, done.

Q04Is $9/month worth it for two rentals?

One avoided service call, even a minor one, pays for a year of Pro-5. A forgotten HVAC filter leads to a service call that costs $300-$400. The math works in year one.

Q05What happens when a task is overdue?

Overdue tasks trigger daily reminder emails until you mark them complete. The overdue list never silently grows.

Start free.

Add your first property. Set up a few tasks. See what is already overdue. No card required.

Add first property
Free plan: 1 property · 10 tasks · email reminders
Fig. 07 · landlord resourcesView all articles →