Tenant Turnover Checklist: Complete Make-Ready Guide for Landlords

Tenant turnover is one of the most critical times for rental property maintenance. A thorough make-ready process helps you attract quality tenants, justify rent prices, and document property condition. Use this comprehensive checklist to ensure nothing is missed.

Move-Out Process

Before Tenant Leaves

[ ] Send move-out reminder 30 days before
[ ] Provide move-out cleaning expectations
[ ] Schedule move-out inspection date
[ ] Remind tenant to forward mail
[ ] Collect forwarding address for deposit

Move-Out Inspection

[ ] Walk through with tenant present (if possible)
[ ] Document condition with photos/video
[ ] Note all damages beyond normal wear
[ ] Compare against move-in documentation
[ ] Have tenant sign inspection report
[ ] Collect all keys, remotes, and access devices

Make-Ready Cleaning

Deep Cleaning Checklist

[ ] Clean all appliances inside and out
[ ] Degrease range hood and filter
[ ] Clean oven (including racks)
[ ] Defrost and clean refrigerator
[ ] Run dishwasher cleaning cycle
[ ] Clean inside all cabinets and drawers
[ ] Wash all windows inside and out
[ ] Clean window tracks and sills
[ ] Scrub all bathrooms (tub, toilet, sink, tile)
[ ] Clean light fixtures and ceiling fans
[ ] Wipe down all doors and door frames
[ ] Clean baseboards throughout
[ ] Vacuum and mop all floors
[ ] Steam clean carpets (or replace if needed)
[ ] Clean garage and storage areas

Repairs and Maintenance

Safety Items (Priority)

[ ] Test and replace smoke detector batteries
[ ] Test carbon monoxide detectors
[ ] Check fire extinguisher expiration
[ ] Inspect all locks and deadbolts
[ ] Check window locks
[ ] Test GFCI outlets
[ ] Inspect handrails and stairs

Walls and Ceilings

[ ] Patch all nail holes
[ ] Repair any wall damage
[ ] Touch up or repaint as needed
[ ] Clean or repaint ceilings if needed
[ ] Check for water stains (investigate source)

Plumbing

[ ] Check all faucets for drips
[ ] Test toilet flush and fill
[ ] Inspect under sinks for leaks
[ ] Test garbage disposal
[ ] Check water heater operation
[ ] Inspect caulking around tubs/showers
[ ] Snake drains if slow

Electrical

[ ] Test all outlets
[ ] Replace any non-working switches
[ ] Check all light fixtures
[ ] Replace burned-out bulbs
[ ] Test doorbell
[ ] Check outdoor lighting

HVAC

[ ] Replace air filter
[ ] Test heating and cooling
[ ] Clean vents and returns
[ ] Schedule service if needed

Appliances

[ ] Test all appliances
[ ] Clean or replace drip pans
[ ] Check refrigerator seals
[ ] Test dishwasher cycle
[ ] Verify washer/dryer operation

Exterior (If Applicable)

[ ] Inspect roof for damage
[ ] Clean gutters
[ ] Check exterior paint/siding
[ ] Inspect deck or patio
[ ] Test outdoor faucets
[ ] Check landscaping
[ ] Verify address numbers visible

Security Updates

[ ] Rekey all locks (or replace)
[ ] Reset garage door codes
[ ] Change smart lock codes
[ ] Update alarm system codes
[ ] Check all entry points secure

Documentation

Before Marketing

[ ] Take marketing photos
[ ] Update listing description
[ ] Document any remaining issues
[ ] Create move-in inspection form
[ ] Prepare welcome packet

Record Keeping

[ ] File move-out inspection
[ ] Document all repairs made
[ ] Save receipts for work done
[ ] Update maintenance records
[ ] Calculate security deposit disposition

Turnover Timeline

TaskWhen

Move-out notice receivedDay 0 Schedule inspections/vendorsDay 1-3 Move-out inspectionMove-out day Begin make-ready workDay 1 after move-out Complete repairsDays 1-7 Deep cleaningDays 5-7 Final walkthroughDay 7-10 Marketing photosDay 7-10 List propertyDay 7-14

Tracking Multiple Turnovers

Managing turnover tasks across multiple properties is complex. FixReminder helps you:

Create turnover task templates
Track progress on each property
Set deadline reminders
Document completion

Start your free trial and streamline your turnover process.